All-In-One Construction Accounting Software

+1 647 696 4534 Contact Us

Construction ERP for
Mechanical Contractors 

Control labor, equipment costs, and cash flow, built for mechanical contractors

ProjectPro is a Microsoft-based construction accounting & job cost ERP designed for mechanical contractors who need real-time visibility into labor productivity, material & equipment exposure, & job profitability.

Construction Professionals

Built for the Realities of Mechanical Contracting 

Mechanical contractors operate in complex, coordination-heavy environments.  

ProjectPro connects labor, equipment, and project financials in one system, so teams stay aligned across HVAC and piping projects, long-lead equipment, and phase-based billing.

Construction Accounting Purpose‑Built
for Mechanical Work 

Built for mechanical contractors, not retrofitted ERP.

ProjectPro is purpose‑built for mechanical contractors with:   

Track job cost by project, phase, & mechanical cost codes  

Capture labor, HVAC material, equipment, & subcontract costs  

Monitor committed equipment costs and margins in real time  

Manage progress billing, retainage, and WIP by phase

Support multi-entity mechanical operations

Built on Microsoft Dynamics 365 Business Central

Labor Visibility Across Shop, Field, and Install Phases 
Control Material & Equipment Risk on Long‑Lead Items 
Progress Billing Without the Pain 
Change Orders That Don’t Break Job Cost 
One System for Ops, Finance, and Owners 
Scales with Growing General Contractors

Labor Visibility Across Shop, Field, and Install Phases 

Control labor across shop, field, and installation phases.

  • Compare actual vs estimated labor by phase
  • Track shop and field labor separately
  • Apply fully burdened labor to mechanical jobs  
  • Forecast final labor cost and margins    

Identify issues early before jobs fall behind.  

Plan Equipment and Material Purchases by Phase  

Align equipment and material purchasing with project timelines.

  • Plan equipment and material purchases by phase 
  • Schedule RTUs, chillers, boilers, and key components  
  • Avoid tying up cash before installation
  • Align purchasing with billing and cash inflows  
  • Understand margin impact before large purchase orders  

Keep capital available instead of tied up in inventory.

Control Material & Equipment Risk on Long‑Lead Items 

Manage cost exposure on long-lead mechanical equipment.  

  • Track planned vs committed equipment costs
  • Understand cost exposure before purchase 
  • Tie equipment and materials to job cost and billing    
  • Align purchasing decisions with cash flow  

Turn material risk into a planned process.

Progress Billing That Follows Mechanical Phases 

Support billing across installation and commissioning milestones.

  • Link billing to installation and commissioning phases  
  • Track retainage within financials  
  • Reflect change orders in billing automatically
  • Maintain clear audit trails for contractors and owners

Keep billing accurate across the project lifecycle. 

Change Orders Without Financial Disconnects 

Keep financials aligned as mechanical scope changes.

  • Update budgets, forecasts, and WIP automatically
  • Keep labor, material, and revenue aligned  
  • Keep accounting and project teams in sync

See financial impact immediately.  

One System for Ops, Finance, and Leadership 

Connect teams across mechanical operations in one system.

  • Connect job cost and accounting
  • Align equipment planning and purchasing 
  • Manage project financials and billing  
  • Standardize reporting and forecasting  

Works seamlessly with Excel, Power BI, Teams, Outlook, and SharePoint.     

Scales with Growing Mechanical Contractors 

Support growth from smaller jobs to complex mechanical systems.

  • Support multiple companies and divisions
  • Handle complex labor and equipment structures 
  • Benefit from predictable per-user pricing  
  • Reduce total cost vs legacy and transaction-based systems  

Built for growth, not replacement.    

Why Mechanical Contractors Choose ProjectPro 

Construction financials

Built for labor and equipment-heavy projects

Finance first

Plan equipment purchases by project phase

Microsoft platform

Reduce cash tied up in major equipment

Faster implementations

Designed for phase-driven mechanical work    

Faster implementations

Built on Microsoft for scale and reliability  

Ideal for These Mechanical Contractors 

Commercial GCs

Commercial and industrial
mechanical contractors  

Regional GCs

HVAC and piping contractors 

Design-build

Design‑build mechanical firms   

Multi-entity

Contractors managing equipment‑heavy projects  

QuickBooks

Firms outgrowing QuickBooks or aging ERP systems   

See Job Cost and Equipment Exposure Before Margins Slip

If  you’re  a mechanical contractor looking to improve labor control, reduce equipment cash exposure, and gain real‑time financial visibility, ProjectPro was built for you. 

Request a Demo

Frequently Asked Questions

How does ProjectPro help mechanical contractors manage expensive equipment?  ▼

ProjectPro includes Job Material Planning, allowing contractors to plan and purchase major equipment just in time, reducing cash tied up in long‑lead items. 

Can ProjectPro track labor across shop and field work?  ▼

Yes. Labor is tracked by job, phase, and cost code, giving visibility across shop fabrication, field installation, and commissioning.   

Does ProjectPro support phased mechanical billing?  ▼

Absolutely! Progress billing, retainage, WIP, and change orders are designed for phase‑driven mechanical projects. 

Is ProjectPro built on Microsoft?  ▼

Yes. ProjectPro is built on Microsoft Dynamics 365 Business Central and integrates natively with Excel, Power BI, Teams, Outlook, and SharePoint.